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Issue debit notes against vendor bills for shortages, returns, and overcharges. VAT-compliant, stock-aware, and auto-reconciled with your payables ledger in XYRA Books.
Vendor returns, overcharges, and shortages handled in one clean workflow.
Generate a debit note from any bill in one click, line items, taxes, and vendor pre-filled.
Returning goods to a supplier? Stock auto-reduces from the source warehouse with full audit trail.
Reverse VAT entries flow correctly into your VAT returns, no manual adjustments at filing time.
Apply debits to future vendor bills or recover via bank refund, both flows fully tracked.
Configure thresholds. High-value debits route to finance and procurement before being issued.
Auto-posts reverse expense, VAT contra, and AP contra entries to XYRA Books in one go.
A debit note flow that mirrors the original purchase cleanly.
Pick the vendor bill to debit against; all line items and taxes auto-populate.
Choose full or partial debit, capture reason, and select items being returned if applicable.
Send for approval if required; finance and procurement review and sign off.
Vendor receives debit note PDF; stock and ledger entries post automatically.
Every debit note posts reverse expense, contra-AP, VAT adjustment, and stock-return entries in XYRA Books, perfectly mirrored against the source bill.
Compliant, traceable, and fully reconciled. Vendor adjustments handled in seconds.