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Issue debit notes against vendor bills for shortages, returns, and overcharges. VAT-compliant, stock-aware, and auto-reconciled with your payables ledger in XYRA Books.
Vendor returns, overcharges, and shortages handled in one clean workflow.
Generate a debit note from any bill in one click — line items, taxes, and vendor pre-filled.
Returning goods to a supplier? Stock auto-reduces from the source warehouse with full audit trail.
Reverse VAT entries flow correctly into your VAT returns — no manual adjustments at filing time.
Apply debits to future vendor bills or recover via bank refund — both flows fully tracked.
Configure thresholds. High-value debits route to finance and procurement before being issued.
Auto-posts reverse expense, VAT contra, and AP contra entries to XYRA Books in one go.
A debit note flow that mirrors the original purchase cleanly.
Pick the vendor bill to debit against; all line items and taxes auto-populate.
Choose full or partial debit, capture reason, and select items being returned if applicable.
Send for approval if required; finance and procurement review and sign off.
Vendor receives debit note PDF; stock and ledger entries post automatically.
Every debit note posts reverse expense, contra-AP, VAT adjustment, and stock-return entries in XYRA Books — perfectly mirrored against the source bill.
Compliant, traceable, and fully reconciled. Vendor adjustments handled in seconds.