Advance Requests

Cash Advances, Without the Email Chains

Employees request travel, project, or expense advances from their phone. Managers approve in seconds. Disbursements settle against actual expenses, automatically reconciled in XYRA Books.

Approved
ADVANCE · ADV-2026-0214
Site Visit · Mumbai
Disbursed
EmployeeSarah Khan
PurposeClient Site Visit
Requested15,000
Approved ByFinance Manager
Settled Against12,840 (3 claims)
Balance Recoverable 2,160
Features

Advances Without Spreadsheet Hangover

Request, approve, disburse, and settle: all tracked, all reconciled.

Mobile Requests

Employees raise advance requests from mobile in seconds: purpose, amount, and travel dates.

Multi-Step Approvals

Routes by amount, project, or employee level. Manager → Finance → CFO with audit trail.

Direct Disbursement

Approved advances disburse via bank transfer or include in the next payroll cycle automatically.

Auto-Settlement

Submitted expense claims settle against the advance balance. Excess auto-recovered, deficit reimbursed.

Outstanding Alerts

Reminders for unsettled advances. Auto-deduct from payroll if not cleared within policy window.

Books-Native

Each advance posts as an employee receivable in XYRA Books, settled when claims clear it.

Workflow

From Request to Settlement

A clean lifecycle that keeps every dirham accountable.

1

Request

Employee submits with amount, purpose, and trip dates from the mobile app.

2

Approve

Manager and finance approve in one tap; advance posts to employee receivable.

3

Disburse

Funds hit employee account via bank transfer or next payroll cycle.

4

Settle

Submitted claims clear the advance; balance reconciles or recovers automatically.

Open Advances 12 Active
SK
Sarah Khan · Site Visit
15,000 · Settled 12,840
Open
RP
Rahul Patel · Vendor Trip
8,000 · Settled 6,200
Open
AM
Aisha Mohammed · Conf
22,000 · Disbursed
Pending
12
Open
82,400
Outstanding
2.1d
Avg TAT
Books-Powered

Advances Reconciled with Your Ledger

Every advance posts as an employee receivable in XYRA Books and clears automatically as expense claims arrive. No orphaned balances, no missing money, ever.

  • Mobile request, multi-step approvals, instant disbursement
  • Auto-settlement against submitted expense claims
  • Outstanding advances auto-deduct from payroll if overdue
  • Posted to employee receivables in XYRA Books

Stop Losing Track of Cash Advances

Request, approve, disburse, settle: every advance accounted for, every receipt reconciled.

We are ISO Certified

ISO 27001 Certified
ISO 22301 Certified